What do I mean by capacity? Capacity describes your ability to do something or the amount you can handle before you stop or slow down. Increasing your capacity is the antidote to you start-stop-start-stop psycho-problem. I don’t know if you have this problem but happens to be quite often and I want to share with you the formula I use to get through it.
Before I get into it, I want to say this: can we please stop telling ourselves that we’re so busy. As we tell people that we’re so busy, we are making excuses for the areas in our life that are slipping – like our fitness, relationships or finances.
Here’s my philosophy: you’re either operating at full capacity and maximum efficiency, or you’re not.
Busy people don’t inspire me. Efficient people operating at max capacity for their level inspire me. I also think everyone has the opportunity to “level up” for the capacity they can handle. As you move up levels, you can handle bigger things.
Dean Graziosi says, You need bigger problems. As your problems get bigger, your capacity to handle those problems should increase as well because it’s a learned skill.
So let’s break down how you can start increasing your capacity.
- If you want to go faster, you need less friction. Less friction allows for more efficiency. Some companies pay hundreds of millions of dollars to reduce friction to create more efficiency.
- Balance is about getting rid of things not adding things. It’s time to let go of the things that you’re doing that are not in line with your purpose. You want to speed up, handle more things and feel more efficient but you’re hanging on to these habits or things that only you know about, and you just won’t let them go. Look you’re never going to be in balance, but it’s time to let go of some things that don’t serve you.
Let’s get into it.
Get More Done: 5 Life Hacks to Increasing Your Capacity as an Elite Performer
1. Set short-term and long-term goals at the same time.
I’m always focused on my 12-week plan. I believe in always having a 90-day game plan. It keeps you in the moment, where you can focus on the day-to-day. I also have a 12 to 18-month plan and sometimes 3-year plan, and I’m thinking about both. I have one eye on the long term and one eye on the short-term.
When things are going well in my business and life – like my health is good, my mindset is right, and I’m making a lot of money, in those moments I’m focusing on my 12-week plan. Because it feels good to be present in those moments
On the flip side, when my best guy is quitting, my health is acting up, and things are getting dark that’s when I flip to thinking about my 12-month, 18-month and 3-year plan. When things today aren’t going so well, when I get sick or lethargic, I think man it’s going to be so great in three years. Then when things get good again in that moment, I get back into my 12-week plan.
This mindset eliminates the start-stop-start-stop mentality. When you get down mentally, you stop doing what you’re doing because you see darkness and start feeling sorry for yourself. BUT if during those low moments, you started thinking about what it will feel like when you achieve your long-term goals, you stay in the game longer, you don’t take as many breaks, and you work more efficiently.
2. Everything goes in the calendar.
Schedule everything. Write down your tasks for the day the night before. You should be pre-planning all of your tasks. Guys – I’m especially talking to you; we can’t do 20 things well all at the same time. But if we put them in our calendar and hammer them off one-by-one, you can get them done.
Your calendar should run your life.
My calendar runs my life, everything goes in it, and I do everything in it. My calendar also makes me extremely efficient because I schedule everything from my downtime to my family time to my church time. I plan everything, so I don’t find a lot of hours where I’m sitting there wondering what I should do, or what did I do this last hour, what did I do with this day, why am I sitting in my kitchen at 11:00 am on a Tuesday. I don’t have any of those days ever – my time is always accounted for.
3. Delegate tasks.
You need good systems, and you might need to hire some help.
When I was 23 years old and starting my business, my first paycheck was around $150. Do you know what I did with that first paycheck? I spent $40 and hired an assistant to do the paperwork. The administration side of your business is the dark side of your business. You might be one of those people that spend way too much time on the dark side of their business.
Most people I see are spending way too much time in their business that they never have time to work on their business.
If you’re doing paperwork, you’re telling yourself that you’re worth $20-25/hour to your business, instead of you being on the field or with the people where your time is worth $2000/hour. Don’t spend time on the dark side; hire it out. If you’re efficient and you pay $20/hour hiring someone to do your paperwork, it should return you $1,000. Delegating tasks that you don’t need to be doing is worth it because it increases your capacity to get things done.
4. Review, reset, refocus.
When should you do this? Daily. You should review, reset and refocus at the end of every day or the beginning of every morning and definitely at the end of the week and monthly.
An airplane is off-course 99% of the time. Flying a plane is a series of course corrections throughout the journey. Every single day I get off my plan, but I get back on every single morning. Most people get off their plan January 4th and get back on it January 1st the following year. It is so important to understand that your success is tied to your ability to course-correct on the go.
5. Stop procrastinating.
Procrastination is why you feel overwhelmed. Procrastination creates anxiety. It’s time to do something about the procrastination issue.
If there’s something you need help with, get help. You have to get started; you can’t wait any longer. What else are you waiting for? The conditions in your life are not likely going to get any better.
There might be somebody reading this who is challenged today with their health. Maybe you can’t get out of bed. Look I’m praying for you, I’m not talking about you. I’m talking about everybody reading who is able-bodied enough to get out of the house and start pursuing their dream. Stop letting your class graduate without you. Get in the game and stop procrastinating.